Redefining the rules for SMEs
Export controlled material (ECM) regulations can be complex in their requirements and severe in their penalties, with million dollar fines and jail time possible reprimands for noncompliance. While a large-sized company may have the means to work around these federal ordinances, small to medium sized enterprises (SMEs) often experience severe hardship trying to meet the stringent demands of ECM mandates such as the ITAR (International Traffic in Arms Regulations) and the EAR (Export Administration Regulations). The task of maintaining compliance to ECM regulations can be not only burdensome and time-consuming for SMEs, it can also be exorbitantly expensive. Compliance is even more strenuous to maintain when sharing and collaborating on ITAR documents over the cloud. For some SMEs, it is altogether impossible to broach the cloud without breaking compliance.
Until now. RegDOX Solutions has changed the rules for SMEs managing export-regulated documents with the introduction of RegDOX® On the Fives. Utilizing its patent-pending, DDTC reviewed technology with an Advisory Opinion that the RegDOX ITAR Solution meets ITAR compliance requirements, RegDOX is now extending the ability to effortlessly maintain end-to-end compliance with such regulations as the ITAR, the EAR, and the DFARS (Defense Federal Acquisition Regulation Supplement) to SMEs - even into the cloud.
To learn more about the DDTC Advisory Opinion that the RegDOX ITAR Solution received, please contact a RegDOX representative.
The RegDOX Solution
The cloud-based RegDOX storage and collaboration solution for ITAR files allows companies handling ITAR-defined technical data to benefit from the features, functionalities, and efficiencies of the leading cloud collaboration provider, while ensuring end-to-end security and audited ITAR-compliance within a fully encrypted environment. RegDOX enables trade compliance officials to bar inadvertent, careless, and malicious exports of technical data. This protection is achieved while at the same time allowing for ongoing confirmation of compliance.
The RegDOX ITAR-compliant Secure Data Room solution includes systemic monitoring, tamper-proof auditing trails, user and document access controls and reporting protocols to record initial, ongoing, and continual compliance with ITAR. Each data room – from initial implementation to installation, support, maintenance and updating – is available to U.S. employers for ITAR-defined U.S. persons and precludes any non-intended access, involvement or control by non-U.S. persons. All hosting is within U.S. borders.
This first, and to date only, full-function, public cloud document storage solution for ITAR/EAR-controlled documents and files is available for the highly sensitive ITAR needs of U.S. incorporated and based companies. It has been particularly useful for large contractors, and it is now available for SMEs.
Secure Document Viewer
Tamper-proof audit trail
US based hosting centers
RegDOX employs provider and administrator shielding; separation of powers throughout environment is controlled at the service, administrators, and application level. RegDOX’s hosting provider has no access to:
- Customer Data Room Centers
- Customer Data Rooms and all content within the Secure Data Room environment
- User management
- User passwords
Data loss recovery/prevention
The application runs incremental and full backups of the Data Room Center and Data Rooms. The number of past days the system guarantees to have a full backup is 30 days. The designated Data Room Center administrator can request a restore of the available backups at any time from RegDOX Support.
Additionally, RegDOX allows Data Room Center administrators to manage Recycle Bin rules. You can define Recycle Bin retention periods, access and permissions.
Retention period compliance
Each security category includes how users may access documents that have been sent to them.
Secure file editing (SFE)
On-Premise or SaaS
Information Rights Management (IRM)
The RegDOX Secure Data Room Solution for ITAR Compliance has been reviewed by the DDTC, who rewarded the RegDOX ITAR Solution with an advisory opinion that the solution meets ITAR compliance requirements.
For more information, please Contact your RegDOX representative today.
How RegDOX® On the Fives Works
For a flat subscription fee of $500 a month, your ITAR account will cover up to 5 licensed users and allows up to 5 GB of managed storage. The first calendar month is free and user support and solution maintenance is included with the subscription fee. The first subscription term will end one year after the free month ends. Additional storage and users can be ordered at any time for monthly fees of $55 a GB and $55 a user, or for a combination of user and one GB for $75 a month. The provisioning, training and consulting fee to get you going is $500, but that is waived for a two-year term or greater.